Tally ERP 9

Over Two Decades of Experience

The Tally software price you pay includes all accounting requirements in varied scenarios and more. Accounting, also known as bookkeeping, is the recording and classifying of financial transactions in the books of accounts and associated registers.

Some of the reasons why businesses maintain books of accounts:

• To fulfill legal requirements – records as per standards and practices
• To pay taxes to various bodies – statutory needs
• Keep the business running – manage receivables & payables, cash, bank etc
• Keep a watch on the pulse of the organization – key performance indicators
• Respond to queries – to locate the right transaction immediately

Tally software has been perfecting this ‘simple’ recording method for over twenty years. All this is in the quest to deliver better, faster, and more flexible ways to fulfill your needs in the true sense and not just maintain books of accounts. A few examples will illustrate:

• All books or accounts, reports, all totals, and sub-totals are instantly updated when you enter a voucher (this is what we call all accounting transactions). There is nothing more that needs to be done – whether you are inserting a forgotten entry, or correcting one.
• Specific taxation requirements of all the states of India wherever applicable are available in Tally software, in the prescribed formats
• You can carry out all supporting tasks like reminder letters, delayed interest, ageing, bank reconciliation, etc
• MIS to look at all important business ratios
• Drill down from any report, even the Balance Sheet, right to any voucher or filter and search result.
• Data entry in the language of the users choice – and report in any other language (from the languages supported)
• Mark vouchers that are draft as ‘optional’ and convert these to the final status- with a single button click

Tally ERP 9 – Your Lifeline | Finance at Your Finger Tips.

Tally ERP 9 price you pay, comes with rich features & financial reports that give you the necessary management and control of your business.

You will find a list of few of them below:

• Funds Flow & Cash Flow reports – help you locate bottlenecks
• Bank reconciliation – keeps your bank books in sync, and identify unclear instruments
• Customer Credit Limits – to limit the risk of default and large losses
• Budgets – keep tabs on projected expenses against actuals
• Mark vouchers as post-dated – these will reflect into the books of accounts only on/after that date
• We can mark vouchers (called ‘reversing journals’) to ‘disappear’ for reports post a specific date for needs where reports have to consider a transaction that has not yet taken place, (say salaries for this month that we have to pay the next month).
• “Scenario” management – helps you with your business forecasting and planning. You can use optional, reversing journals and memorandum vouchers, to aid in recording provisional entries that are useful for interim reports
• Multiple inventory valuation. You can decide a valuation method for the business, and generate financial reports using another valuation method – as the same method may not be appropriate for all your needs, your bankers and for other decisions
• Tally warns you if cash balances go negative or if it is about to happen, or see reports and make the necessary corrections
• Several business exceptions are available (negative stocks, negative ledgers) – for you to exercise control over these activities
• A single-screen ratios report with a drill-down right up to the transactions – helps you to correct course frequently
• Item and document wise profitability statements to control revenue leakage and inappropriate pricing
• Tally software supports internal audits. With audit controls, authorized users can mark vouchers as ‘audited’ and can get to see reports on changes made post-audit, and the name of the person making the change.

Manage, Track and Optimize Inventory with Tally

Inventory is the total amount of goods and/or materials in a store or factory at any given time. Store owners need to know the precise number of items on their shelves and storage areas in order to place orders or control losses. Factory managers need to know how many units of their products are available for customer orders. Restaurants need to order more food based on their current supplies and menu needs. Tally ERP 9 price includes all the advanced functionality you need.

Some important features available in the Inventory module are:

• Multi-location Stock Control: Use Tally.ERP 9 to keep track of your stock at single or multiple locations.

• Comprehensive Recording of Stock Movement: Record inventory transactions easily and comprehensively using Goods Receipt Notes GRN), Delivery Notes, Stock Transfer Journals, Manufacturing Journals as well as Physical Stock Journals. All stock movements are fully recorded and maintained in Stock Registers.
• Management Reports: The Movement Analysis report gives the party-wise details of goods bought and sold and helps identify good and bad business partners. Stock Query is a unique single sheet report that gives information on stocks at different locations as well as total stock-in-hand.
• Ageing stock Analysis: This report identifies old stocks to aid in decisions relating to their quick disposal.
• Batch-wise or lot-wise Inventory with Expiry: You can use the concept of Batches or Lots to track stock at the batch level, with expiry date support.
• Re-Order Levels: Know your stock order position with the comprehensive Order Status reports in Tally ERP 9. Specify reorder levels and minimum reorder quantity in absolute quantities or based on previous consumption.
• Stock categories: Stock Category offers a parallel classification of stock items just like stock Groups. The advantage of Categorising items is that you can classify the stock items (based on functionality) together – across different stock groups, which will enable you to obtain reports on alternatives or substitutes for a stock item.
• Multiple godowns: Locations/Godowns are places where Stock Items are stored. You can monitor the location-wise movement of stock by creating multiple godowns. Tally ERP 9 permits the creation of any number of godowns, under groups and subgroups to match the structure you need.
• Stock transfers to locations/godowns: In Tally ERP 9, stock transfers are recorded using Stock Journal Vouchers and are used to make stock adjustments. For example, to record any increase or decrease in stock due to shortage, wastage of stock or to record inter-godown transfers of stock, assembling or disassembling. It can be used to reflect the status of godown-wise stock. Additional costs incurred during stock transfer can also be tracked. This adds up to the value of the stock but does not get reflected in the accounts.
• Stock query by stock group, or stock category: Stock Query is a statement which provides all the information related to a particular Stock Item such as:

• • Closing balance and its value
  • Cost price and Standard selling price of the product
  • Last purchase details such as date, party, quantity and rate
  • Information about last sales – date, quantity, rate, sales party etc.
  • Warehouse details
  • Stock items under similar categories etc.

In Tally ERP 9, this statement can be generated either on the basis of a stock group or a stock category.

• Multiple stock valuation methods: Tally ERP 9 allows you to view the effects of different stock valuation methods on the closing stock value. You can view a columnar display of different stock valuations.
• Each stock item can be set up to have a different stock valuation method. In some instances, a particular method of valuation may be required, for example, to assess the replacement value or saleable value of the stock. Tally ERP 9 displays stocks in any or all the valuation methods dynamically and simultaneously, without any complicated procedure.
• Multiple units of measure: Stock Items are purchased or sold on the basis of quantity. The quantity is measured by Units. In Tally ERP.9, you can define these quantities as multiples of a unit of measurement, for e.g. dozens, gross, carton, etc. Citing an example, you could buy 25 boxes of pens with each box containing 12 pens. You could then pack them into a single carton and sell it as one carton containing 300 pens.
• Alternate units of measure: Stock items can be purchased as one unit of measure and sold in a corresponding unit of measure, for e.g. you can buy paint in bulk in 50-litre barrels, repack and sell the same in 1-litre tins. Tracking through receipt notes/ delivery notes/ rejections inwards/ rejections outwards: Tracking number is the reference to have a link between transactions. For e.g., if Tracking Number is selected in the Receipt Note, the details of the items are automatically displayed in the Purchase Invoice.
• Additional costs incurred on purchase:
  In many situations, more than one item is purchased where the expense incurred is charged as a lump-sum amount. However, to give an effective cost including the expense to each of the items, the additional costs of purchase option is used. This process is automated and allocation of the expense to a stock item can be done on a predefined basis. Expenses posted using Additional cost on Purchase features, do not affect the relevant nominal ledger accounts but update the cost of the Stock Item, i.e., the additional costs incurred are updated without actually affecting accounting, only the stock value goes up.
• Movement analysis: Party-wise/Item-wise/Stock Group-wise: Movement analysis shows the analysis of only those inventory transactions which are integrated with the accounts, i.e. inventories which are also recorded in the books of accounts.
  Movement analysis is used for comparative studies and they give an insight into the flow characteristics of the stock in an organisation.

• Price lists: Price Lists are useful for orders and invoices. An up-to-date price list helps in decision-making even at the lower levels of the organization and quickens the sales process. Tally.ERP 9 assists in creating quantity based pricing with a complex discount structure. Price Lists are available only for inventory items and hence the feature is available only if inventory and invoicing are activated for the company.
  You can have one or more price lists, because you may require more than one price list, when you have different price structures/levels for different purposes viz., different groups of customers requiring different discounts or dealing in different products.
• Sales and purchase order processing: When the order is received from a customer for the supply of goods, the Items, quantities, date of delivery, etc., details are given along with the Sales Order Number. Once these goods are delivered, this Sales Order is tracked for the order either in the delivery note or in the sales invoice.
  When the order is placed with the suppliers for the supply of goods, the Items, quantities, date of receipt etc., details are mentioned along with the Purchase Order Number. Once these goods are received, the Purchase Order is tracked for the Order Details either in the receipt note or in the Purchase Invoice.
• Define and use Bill of Materials: A Bill of Materials is a list of constituent items along with quantity details that can be allotted for the manufacture of a certain product, by-product or likewise. This facilitates the immediate reduction in the stock of the item automatically. This process of listing the items that make up another item is made possible in Tally by enabling the Bill of Materials Facility.
  Bill of Material (BoM) is created only for those items that are assembled in-house. For trading items, you do not need a BoM. Therefore, you need to specify a BoM at the time of creating a Stock Item or when altering its master.
• Point of Sale (POS): POS is an acronym for Point of Sale. Point of Sale could mean a retail shop, a check-out counter in a shop or any other location, where a sales transaction takes place. The various POS equipment used in retail outlets includes cash registers, card readers and barcode scanners. It is a computerized Cash Register which adds the sales total, computes the GST, calculates the change from the money tendered and automatically adjusts the store’s inventory.

Efficient Purchases Strengthen Your Business

Tally ERP 9 price you pay, includes the functionality to take care of the entire purchase cycle whether the need is the complete purchase order – goods receipt – rejections & returns – advances, debits & payments or a single payment entry, fulfilling all needs.

To ensure that you have the right stocks and minimise carrying costs, Tally ERP 9 has the following features:

• Define Re-order levels as a definite number or based on consumption
• Define minimum quantity to order as a definite number or based on consumption
• Pull up a report that shows the stock position, including complete details of open purchase orders, sales orders that need to be fulfilled – check on past purchase history, and then place orders
• Optionally stagger delivery dates in the PO

When receiving goods:

• Make entries in accordance with supporting documents, including errors your suppliers could have made (say of multiplication & round off)
• Incorporate additional costs, if any.
• Automatically compute and manage your input taxes
• Flexibility in the software allows receipt of goods, quantities and rates different from that ordered – since this is a common scenario in real life
• Record samples & free items (using different ‘actual’ & ‘billed’ quantities)
• Multiple receipts for one order or one receipt for multiple orders, or against verbal orders
• In case there is a need to add other costs (say coolie and cartage) these additional charges can be apportioned to the cost of goods purchased.
• Supplied goods may not match your needs and these are managed by the ‘Rejections Out’ inventory voucher. Supplier dues, input taxes and inventory positions are updated automatically.
• Keep tabs of how much is due to whom, when. Manage advances, payables & post-dated checks. Ensure there are no errors in payments – print checks from Tally ERP 9.

Suppliers often indicate likely profits, which may not be met. In case such assurances are made, you can look at Item profitability reports, and get the facts right. You could then negotiate a rebate and record this as a debit note.

Effective Sales and Collections Management

The lifeline of a business is efficiency in sales operations for both goods and services as it directly impacts growth and profitability. The need to optimize and keep a close watch in this requires exceptional capabilities from your business software – and Tally ERP 9 meets these requirements.

The sales process in Tally ERP 9 is supported by the following:

• Quotations – records of quotes
• Sales orders – accepted customer orders
• Delivery Notes – documents that accompany goods
• Sales Invoices/Cash Bill – to record the sale
• Credit Notes – for financial adjustments
• Rejections in – for goods returns
• Receipts – for advances and receipts

Do you have cash sales? (sales across the counter). With support for Point of Sale printers, bar codes and receipts in multiple tenders, you POS enable your business at no additional cost. Product sales may come with added services – and the integrated product & service billing will close this.

Enforce credit limits, where needed. Along with the Payment Performance of Debtors Report, you can identify persistent problems and take important business decisions. Interest for delays & reminder letters aid in collections.

For businesses still engaged in Excisable goods, Tally fully supports Excise for Dealers, Excise for Manufacturing and Excise for Importers!

Make multiple deliveries from one order, or one from multiple orders – this common need is available across all documents of the sales process.

Do you have multiple classes of customers? You can easily set up multiple prices (even in advance and specify the date from which they are effective).

Discounts against the line, or for the document, additional charges as a percentage or lump sum, automatic round off of bill totals are available. Automatic computation of  GST and also VAT and Excise if applicable with e-Returns & exchanges are all available.

Need to verify that you are making the desired sales margins? Item wise and bill wise profitability reports will help you keep a tab.

You can clearly see that you are getting full value for the Tally ERP 9 price paid

Use Tally software’s amazing inbuilt triangulation report, to generate error-free GST and TDS returns. You can use the excellent payroll module to manage all employees’ salaries including salary slips, PF, ESIC, Form 16 to name a few. All this functionality too is included as part of the Tally ERP 9 price charged.

Simple Point of Sale – A Retailer’s Delight

Point of Sale (POS) or Checkout is the location where a transaction occurs. Tally ERP 9 POS feature helps you to streamline your retail operations, by automating the ‘Check Out’ process for you and your customers. It provides advanced capabilities with ease-of-use and ensuring smooth retail operations. A one-time configuration in Tally ERP 9 is all it takes for the POS feature to be activated.

Some important features available in the POS module of Tally software are:

• Generate POS invoices with the date and time of the transaction
• Management of gift coupons, vouchers and discount tickets and so on.
• Eases Cash and Credit / Debit Card transactions and allows multiple modes of payment for a single invoice
• Tracks balance to be returned to buyers from the money tendered
• Facilitates bar code scanning of SKUs (or items).
• Provides quantified tracking of sales promotions
• Allows access to inventory levels and provides the option of quickly matching inventory with floor counts.
• Helps in identifying consumer purchasing patterns
• Generates standard and customized reports such as Cash Registers, POS Registers, Inventory Reports and so on.
• Tally software is known to increase efficiency, revenue and productivity at the point of sale.

Tally ERP 9 price is based on the type of license you purchase. Tally Solutions offers three types of licenses for Tally ERP 9 – Silver. The silver license is designed for small businesses. The gold license is designed for medium-sized businesses. The platinum license is designed for large businesses.

The cost of Tally ERP 9 can vary depending on several factors. Here are some of the main factors affecting Tally ERP 9 price:

1. Type of License
2. Number of Users
3. Additional Features

1. Discounts and Offers
2. Choosing the Right Modules and Add-on
3. Negotiation Strategies