An important question is, “Can we use a single user Tally on multiple computers? The straight answer is Yes, you can a single user Tally on multiple computers. Tally ERP 9 is available in two flavours namely Single-user and multi-user. A single user Tally license is normally used in a single computer, whereas you can install a Tally ERP 9 Gold Edition or Tally multiuser in multiple computers across a LAN.
In most small companies, there is a single accountant and the owner wishes to see the accounts at intervals just to keep track of what is going on. Or, there might be more than one user of Tally, but both do not use Tally simultaneously. So do we need a multiuser Tally license? The simple answer is No. In both scenarios, a single user Tally license is sufficient.
How is this possible?
A Tally single user license comes with a floating license. With this, you can install Tally on multiple computers in a LAN. But the license will be available on any one computer at any given point of time i.e there should be one concurrent user only.
Other users can also view the data simultaneously as the user working with the Tally license, but their Tally will work in educational mode. In the educational mode, you can view data, but not make changes to most vouchers as there is a date restriction for modification or voucher creation. This mostly is sufficient for owners who wish to only see and keep track of what is going on.
When the user who has the license, closes Tally, the other user can restart his Tally and get the license in his computer. When the first user restarts Tally, his Tally will now work in educational mode. So, the other user who has the license can complete his work and give the license back to the first user. You can do this with multiple users. So, a judicious and planned use ensures all work is efficiently completed with a single user license instead of buying multiple user license.
This is sufficient for most scenarios in small companies and can help in saving significant costs in licensing as well as for TSS renewal.
There’s More…
But this is not all. You can also have two users working simultaneously with a Tally single user license! How is this accomplished? The answer is ‘using remote access’. Every Tally Silver or single-user license includes one remote user license too. Using this, both users can work simultaneously on the same data and with just a single user Tally license. The remote user need not be present in the office too. He can work from home and do his work as usual.
Another option to manage with Tally Single User
Another new development at the start of 2020 came with the introduction of Tally ERP 9 release 6.6. You can now access Important reports via a browser too, even on a mobile!
With a single user Tally, you also get one user to access via web browser too. This is currently primarily for use by the management or a person out of the office to check relevant reports. The best part is that it is in a mobile-ready format. Just the way millennials and new-age entrepreneurs like it.
Conclusion
As we have seen, it is very much possible to install and use a Tally ERP 9 Silver on multiple computers. It just requires a clever tweaking of usage or maybe staggered working. Using this simple hack can save you a lot in licensing costs, a very crucial thing to consider during these testing times.
Hope this has helped you gain some insights into how to make better use of Tally in your organisation. You can contact us in case you require any more information. You could also send us a message via WhatsApp by clicking here and we will assist you.
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